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- M.VijayKumarAsstProfM.E.SInstitute ofManagementUNITIVCONFIGURATIONTALLYCONFIGURINGTALLY(F12)ConfigurationinTallyappliesforthecompany.Theyare1)GENERAL:Ingeneralconfiguration,itcontainsthedetailsofCountry,Stylesofnamesappearing,Numberconfiguration,tableconfiguration,Import/Exportoptions.Thesearetheoptionswhichcanbeoperatedaccordinglytotherequirement.
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- 2)NUMBERSYMBOL/NUMERICALSYMBOL:Thisoptionisonlyforthenumberstylesandprefix/suffixtobeuseandsymbolsfordebit&creditamounts.3)ACCOUNTS/INVENTORYINFOMENU:thisoptionallowstheAccountsandinventorytousetheaddressandcontactdetailsorgodowndetailsanddescription,remarksofthestocks.
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- 4)VOUCHERENTRY: Twooptionsalwaystobeactivateda)UseSingleEntrymodeforpayment/receipt/contra:NOb)UseCr/DrinsteadofTo/Byduringanentry :YESOtheroptionsinVoucherentrycanbeactivatedaspertherequirementofacustomer.5)INVOICEORORDERENTRY: ThisoptionisusedonlywhentheInvoiceorderisbeenneeded
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- WORKINGINTALLYToworkwithTallyFundamentalknowledgeisrequired.Onemustknow thegoldenrulesofaccountingforpreparationofFinalAccounts.Inearlytimesmanualsystem ofaccounting was required formaintaining the Books ofAccountssuchasJournal,Cashbook,Specialpurposebook,Ledgerandsoon.SuchlengthyprocessofpreparingAccountsisbeensimplifiedintally.InIndia,TallyERP9IsthemostpopularandreliablebusinesssoftwareforFinance,Accounting,inventory and Payrollmanagement.Tally professionals havingexpertiseincomputerAccounting,Taxation,PayrollAccounting,Excise,VATandServiceTaxarehighlydemanded.TheprocessofaccountingofTallyisgivenbelow:1)CreationofCompanyinTally2)IdentifythegroupsandLedgerstobecreatedrespectivelyforthespecifictransaction3)Identifythe monetarytransaction with thehelp ofgivenvoucherorInvoices4)Know theparticularledgertobeDebitorCreditwiththehelpofthetransactiongiven5)Inadditionaltothevoucherentries,Costcenter,Costcategoriesarealso
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- beencreatedforaccountingpurposeandStockitems,stockcategories,andunitsofmeasurementwillbecreatedfortheInventoryinformation.6)Onenteringallthetransactions,reportswillbeautomaticallygeneratedGROUPCREATIONAGroupisacollectionofledgerswhichhavesimilartransactions.Forexample,allaccountheadsrelatingtofixedassetsofthecompanyaregroupedunderthefixedassetsprimarygroupinTally.ERP9.Usingthisclassification,onecangenerate reports thatare meaningfulas wellas compliantwith statutoryrequirements.TallyERP(providesasetof28Pre-definedgroupsunderwhichledgerscanbeclassifiedi.e,15Primarygroupsand13-SubGroups.Outofthe15Pre-defiedprimarygroups,9primarygroupsareofCapital(WhichappearinBalanceSheet)and6Primarygroupsarerevenuenature(whichappearinProfit&LossAccount).All13Sub-groupsareclassifiedunderthenineprimarygroupsthatarecapitalinnatureandappearintheBalancesheet.15PrimaryGroups13SubGroupsBranch/DivisionsBankAccountsCapitalAccountBankODA/cCurrentAssetsCash-in-handCurrentLiabilitiesDeposits(Asset)DirectExpensesDuties&TaxesDirectIncomesLoans&Advances(Asset)FixedAssetsProvisionsIndirectExpensesReserves&SurplusIndirectIncomesSecuredLoansInvestmentsStock-in-handLoans(Liability)SundryCreditorsMisc.Expenses(ASSET)SundryDebtorsPurchaseAccountsUnsecuredLoansSalesAccountsSuspenseA/c
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- CreatingaGroupInTally.ERP9therearetwooptionsforcreatingGroups:SingleGroup–WecancreateonlyoneGroupbyusingSingleGroupcreationscreen.MultipleGroups– WecancreatemultipleGroupsbyusingMultipleGroupCreationscreen.CreatingaSingleGroupGroupisacollectionofLedgersofthesamenature,Tally.ERP9allowsyoutocreategroupsasperyourrequirements.GotoGatewayofTally>AccountsInfo.>Groups>CreateunderSingleGroupTheGroupCreationscreenisdisplayedasshown:NameofGroup: EnterthenameoftheGrouptobecreated.Forexample“AdministrativeExpenses”inthenamefield.
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- Alias: Enteranaliasnametoallow accesstothegroupusingtheAliasinadditiontoitsnameorleaveitblank.Forexample,forAdministrativeexpenses,youcanenterOfficeExpenseorevenanalphanumericcode,sayE001,asanaliasUnder:Specifyunderwhichexisting(Parent)groupthesub-classificationisrequired.Pre-definedGroupsinTally.ERP9Bydefault,Tally.ERP9providesalistofGroupscalledpre-definedgroups.TheusercancreateanynumberofPrimaryGroupsandSubGroupswhichareagaingroupedunderaPrimaryGroup/SubGroup..CREATINGALEDGERGotoGatewayofTally>AccountsInfo.>LedgersYoucancreateeitherSingleorMultipleLedgers.Debtor/CreditorClassification1.PlacingindividualpartyaccountsunderSalesorPurchaseAccountsgroups:Accountsofpartieswithwhom yourcompanyhastraderelationshipmustbeopenedunderoneofthefollowinggroups(orsub-groupsunderthem)only:SundryDebtors
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- SundryCreditorsBranch/DivisionsSalesandPurchaseaccountgroupsaremeantforrevenueaccountsandwouldbereflectedintheProfit&LossAccount.Ifyouopenpartyaccountsunderthesegroups,youwillfinditdifficulttopasssalesorpurchasevouchertransactions.Forexample,inasalesvouchertransactionentry,youmustdebitanaccountwhichisasundrydebtor,branch/divisionorevenasundrycreditor(whyacreditor?-itwillbeexplainedsoon).Moreover,otherfacilitieslikebill-wiseallocationandtrackingwillnotbeavailableunlesstheaccountsbelongtooneofthesegroups.2.OpeningtwoaccountsofthesamepartyForconvenienceTally.ERP9hasseparatelyclassifieddebtors,creditorsandbranch/divisions.Thereisnooperationaldistinctionexceptforthepurposeofkeepingtheaccountsofaparticulargrouptogetherduringdisplaysandanalysis.YoucanpassbothsalesandpurchaseentriesforapartyaccountplacedunderSundryDebtors.Werecommendthatyouusetheclassificationdependingonthemostnaturalgroupfortheparty.Forexample,partiesfrom whom youbuymorefrequentlythenyouselltocanbeplacedunderSundryCreditors,asthatwouldbethenaturalplaceforyoutolookforhisaccount.Tally.ERP9doesnotrestricttheaccountsfromhavingobversebalances.Thus,aSundryDebtorcanhaveacreditbalancedependingonthestateofhisaccount.Note:Youneednotopentwoaccountsofthesameparty-oneunderSundryDebtorsandanotherunderSundryCreditors.Remember,Tally.ERP9restrictsyoufromopeningtwoidenticalledgeraccounts.Ofcourse,youmaydecidetocircumventbymarkingoneaccountasA&Co-S/DrandanotherA&Co-S/Cr.Doingthiswouldallowyoutohavetwoaccountsofthesamepartyundertwogroups,butyouwouldlosetheadvantageofanalyzinghisnetpositionatoneinstance.Werecommendthatyoumaintainasingleaccounttoobtainbestresults.3.PlacingexpenditureitemsunderaLiabilitiesgroup,e.g.,theexpenditureitem'Rates&Taxes'underthegroup'DutiesandTaxes'.ThegroupDutiesandTaxesisspecificallymeanttohandletaxationliabilitiesofyourcompany.Rates&TaxesandotherstatutoryexpensesshouldbeplacedunderIndirectExpenses.Pre-definedLedgersinTally.ERP9Therearetwopre-definedledgersavailableinTally.ERP9,theyare: “Cash” ThisLedgeriscreatedundertheGroupCash-in-hand.Youcanentertheopeningbalanceasonthedateofbooksbeginningfrom.YoucanalsoalterthenameandevendeletetheLedger. “ProfitandLossAccount” This Ledgeris created underthe GroupPrimary.Previousyear’sProfitorLossisenteredastheopeningbalanceforthisledger.Thebalanceenteredhereistreatedastheopeningprofit/lossandshownintheBalanceSheetasopeningbalanceofProfit
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- andLossaccountintheLiabilitiesside.Youcannotdeletethisledger,butyoucanmodifythesame.CreatingaSingleLedgerBydefault,Tally.ERP 9containstwoLedgeraccountsnamely,Cash(UnderCash-in-Hand)andProfitandLossAccount(directPrimaryAccount).Youneedtocreateallotheraccountsheads.TherearenorestrictionsinLedgercreationexceptthatyoucannotcreateanotherProfit&LossA/c.AnynumberofCashAccountsmaybecreatedinanyothernameforex:PettyCash.GotoGatewayofTally>AccountsInfo>Ledgers>CreateLedgerscanbecreatedinNormalmodeorinAdvancemode.CreatingLedgerinNormalModeThecreationofaLedgerdependsonthefeaturesyouhaveselectedunderF11:FeaturesofyourcompanyandF12:Configure.Youcancreateasingleledgeraccountwiththedefaultoptionsenabled.GotoGatewayofTally>AccountsInfo>Ledgers>SingleLedger>Create
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- Name: EntertheNameoftheaccount.Youcanprovidethefullnameoftheaccount.Tally.ERP9fitsitallin.PressEntertomovetothenextfield.Tally.ERP9doesnotallowtheentryofduplicatenames.Theuniquenesscheckismadehereitself.NOTEthatthepunctuationandothernon-relevantinformationareignoredbyTally.ERP9initsrecognitionofaname.Thus,CST,C.S.T.andC.S.T.areallconsideredassame.Tally.ERP9convertsthefirstletterofallrelevantwordstouppercase,whichhelpsyou;speedupdataentry. Alias: Enteranaliasnameifrequired.YoucanaccesstheLedgersusingtheoriginalnameorthealiasname. Under: AllaccountsmustbeclassifiedundertheirappropriateGroups.SelecttheGroupunderwhichtheLedgeriscreatedfrom theListof
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