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RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page1CompendiumofFrequentlyAskedQuestionsonRecruitmentRulesDISCLAIMERThiscompilationofFrequentlyAskedQuestions(FAQs)hasbeenpublished for general guidance, information, and assistance ofusers.Theinformationcontainedhereinisgeneralinnatureandisby no means exhaustive, and is not in the nature of legal orstatutory opinion, advise, interpretation or authority on the issuesinvolved. The Rules, Procedures,andGuidelinescitedmaybechanged or modified over time, and for any clarification, therespectiveRulesmadebytheCompetentAuthorityorordersoftheDepartmentofPersonnelandTraining,GovernmentofIndiamaybereferred to. Under no circumstancesshall theUnion Public ServiceCommission be liable for any liability, loss, damage, or expenseincurredorsufferedthatisclaimedtohaveresultedfromtheuseofmaterialcontainedinthiscompilation,including,withoutlimitation,anyerrororomissionwithrespectthereto.Page 1
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page21.WhataretheConstitutionalprovisionsregardingConsultationbyMinistries/DepartmentswithUPSC?Article320oftheConstitutioninteraliaprovidesthattheCommissionshall be consulted in framing and amendment of Recruitment Rulesfor various services and posts under the Government of India andUnion Territories. Accordingly, Ministries/Departments are requiredtoconsultCommissionforframing/amendmentofRRsforGroup‘A’and‘B’postsexceptthosewhichareexemptfromconsultationwithUPSC underUPSC (Exemption from Consultation) Regulations, 1958,asamendedfromtimetotime.2.WhetherRRsnotifiedwithoutconsultationofUPSCarevalid?Asperconstitutionalprovisions,Ministries/DepartmentsarerequiredtoconsultCommissionforframing/amendmentofRRsforallGroup‘A’and‘B’postsexceptthosewhichareexemptedfromconsultationwith UPSC under UPSC (Exemption from Consultation) Regulations,1958, as amended from time to time. In case RRs of any post forwhich consultation with UPSC is required, are notified without itsconsultation,theyaretreatedasNon‐est.3.WhatisRecruitmentandwhatareRecruitmentRules?RecruitmentisaprocessofselectionofcandidatestoadesignatedpostandRecruitmentRulesaretheprovisionsprescribedundertheStatute,forexecutingthesame.TheUPSCisrequiredtoadviseupontheRecruitmentRulesforvariousCivilPostswhicharemandatedtoit, under the Constitution of IndiaoraspecificActgoverningaPage 2
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page3statutoryorganization.4. What is the difference between Recruitment Rules & ServiceRules?Service Rules are framed for defined Organized Service(s) to theUnionofIndiaandarecomprehensive statutory documents,whichincludeamongothersthespecificationswithregardto,a. Titleanddefinitionsb. Authorizedstrength&grade(s)c. Initialconstitutionandfuturemaintenanced. Seniority, qualifying service for promotion, probation &methodofrecruitmente. Liabilitiesanddisqualificationf. Relaxationprovisionsg. SavingsclauseRecruitmentRulesareframedforCivilPostswhicharenotcoveredbyOrganizedServices.TheRecruitmentRulesdonotcontainmanyClause(s) of Service Rules of Organized Service(s) and contain aNotification along with a prescribed 13 Columns Schedule. TheSchedule contains details of various provisions such as number ofposts,Classification,PayLevel,MethodofRecruitment,EducationalQualificationsfordirectrecruitsetc.5. What kind of posts are exempt from the purview of mandatoryconsultationwiththeUPSC?Clause3ofArticle320oftheConstitutionofIndiainteraliastipulatesthemattersonwhichUPSCisrequiredtobeconsulted.ProvisotosaidPage 3
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page4clauseprovidesformakingregulationstospecifythemattersinwhicheithergenerally,orinanyparticularclassorcaseorinanyparticularcircumstances, it shall not be necessary to consult Public ServiceCommission. Accordingly, Government has notified UPSC (Exemptionfrom Consultation) Regulations, 1958, amended from time to time,specifyingtheservicesandpostswhichareexemptedfromconsultationwithUPSCinregardtomattersspecifiedinArticle320.6.WhetherStatutoryOrganizationsarerequiredtoconsultUPSCforframing/amendment of Recruitment Rules to posts under theirjurisdiction?InaccordancewiththemandateassignedunderArticle321oftheConstitution, the Organizations, established under an Act of theParliament, where the requirement of mandatory consultation withthe UPSC is specified under a designated Section of that Act, arerequired to seek the Advice of the UPSC for purpose of framing oramendment of Recruitment Rules to Group A & Group B Civil Postsunder their organization(s). Examples of suchorganizations are:‐theNew Delhi Municipal Council, Municipal Corporation of Delhi,Employees State Insurance Corporation, Employees Provident FundOrganization,DelhiJalBoard,etc.7.WhetherRecruitmentRulesarerequiredtobereviewedperiodically?Recruitment Rules prescribe various specifications relating toclassification of post, pay structure, method of recruitment,composition of Departmental Promotion/ Confirmation Committee(s),Page 4
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page5essential qualifications & consultation process with the UPSC etc.ThesearebasedonextantGuidelinesoftheDoP&T,whicharerevised/updated from time to time. The change(s) in the cadre structureandessential qualifications to a given post etc., also require dueamendmentsinthespecificcolumn(s)oftheRecruitmentRules.DoP&TguidelinesaccordinglyprovidethattheRecruitmentRulesmaybereviewedonce in every fiveyears,tomake necessary amendmentsasperchangedposition.8. Who are the stakeholders and what is the process involved inframing/amendmentofRRs?a.TheproposalforframingoramendmentofRecruitmentRulesisinitiated by the concerned Administrative Ministry with theapproval ofthe Competent Authority. TheCompetentAuthoritycandelegatethespecifiedpower(s).b.Consequentuponthesaidapproval,theproposalisrequiredtobesubmittedtotheDoP&Tforconcurrence.c. After the concurrence of the DOP&T to the proposal forframing/amendment of recruitment rules, the proposal issubmitted to UPSC for posts/services which come within itspurview. Advice of the UPSC is conveyed to the Ministry /Organizationconcerned.d.TheRecruitmentRulesarethensentbytheconcernedMinistrytotheMinistryofLaw&Justiceforvetting.Page 5
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page6e.Subsequently,theRecruitmentRulesarerequiredtobenotifiedintheOfficialGazetteoftheGovernmentofIndia.9. Whether there is any requirement to seek comments ofstakeholders before referring the proposal for framing/amendmentofRecruitmentRulestoDOPT/UPSC.Beforereferringanyproposalforframing/amendmentofRecruitmentRulesofaposttoDOPT,Ministries/Departmentsarerequiredtoputup proposed Recruitment Rules on their website for 30 days forinvitingcommentsfromthestakeholders. Thereafter, taking intoaccountthecommentssoreceived,theproposalistobesent.10.WhatistheSingleWindowSystem(SWS)forreceiptofproposalsintheUPSC?UPSChasintroducedaSingleWindowSystem(SWS)fordiscussingandacceptingtheproposalsforframing/amendmentofRecruitmentRules(RRs)brought byconcerned Ministry/Department.TheAdministrativeMinistry is required to designate an Officer not below the rankofUnder Secretary to bring the proposal under SWS. The UnderSecretaries inRR Branchin theCommission areauthorized to acceptthe proposals from Ministries/Departments assigned to them. Theproposal is evaluated through a preliminary scrutiny, based upon apre‐definedCheck‐list,whichspecifiesthedocumentsandinformationrequiredtobeprovidedalongwithaproposal.Incasetheproposalisfoundtobeincomplete,thereasonsthereofarerecordedon‐the‐spotand intimated to the Official from the Ministry / DepartmentPage 6
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page7concerned for necessary compliance. Proposals complete in allrespectsareacceptedandprocessedbytheCommission.UPSC has also developed e‐appointment system under SWS toscheduletheappointmentunderSWSforbringingtheproposalw.e.f19.02.2018. The web links for this facility are available athttps://upsconline/miscellaneous/eappointment/src/orhttp://www.upsc.gov.in/single‐window‐system/reruitment‐rules‐branchFurther, Ministries/Departments can submit their proposals forframing/amendment of RRs to DoP&T through Recruitment RulesFormulation,AmendmentandMonitoringSystem(RRFAMS)portal.Withthedevelopment of UPSC module of RRFAMS portalwitheffectfrom 03.12.2018, proposals approved by DoP&T on RRFAMS portalmoveonlinetotheCommissionontheportal.Theproposalspertaining to Service Rules or concerning UTs and statutoryorganizationsetc.,continuetobereceivedunderSWS.11. Whether there is any enabling provision to interact withMinistry/Department in UPSC portal in case any clarification isrequiredontheproposalreceivedonlineontheportal?RRFAMSportalincludesenablingprovisiontoseekclarificationfromDepartmentonline,ifrequired.Ministry/Departmentcanalsouploaddocuments in support of their responses. Further, there ismechanismtocallMinistry/Departmentonlineformeetingatvariouslevels in UPSC to discuss the proposal. Meeting is scheduled onlineand minutes of discussion held in the meeting are also conveyedPage 7
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page8throughportal.12.WhatistheCheck‐listforsubmittingframing/amendmentproposalstotheCommissionunderSWSoronRRFAMS?UPSChasdevisedaCheck‐listofthepointsonwhichnecessaryinformation/documents are required to be provided while referringproposalstoUPSC.TheCheck‐listisavailableonthewebsiteofUPSC.Itisbeingusedforreceiptofproposalswitheffectfrom01.05.2015.Itcontains points relating to methods of recruitment, submission ofannexures prescribed under DOPT guidelines, covering notification,educationalqualifications,documentsrelatingtocreation,merger,re‐designation of posts etc. Check list facilitates the Departmenttofurnish complete proposal. The points contained in check‐list havebeen incorporated in RRFAMS portal. Accordingly, while submittingproposalsonlineonRRFAMSportal,Departmentisrequiredtofurnishtherelevantinformation/uploadnecessarydocumentsontheportal.13.Whatarethecommondeficienciesobservedintheproposals?The proposals, which are brought for consideration in the SWS orsubmitted onlineon RRFAMSPortal, are generallyfound to have thefollowingdeficiencies:‐a. Approval of the Competent Authority, authorized toapprovethedraftproposal,isnotenclosedb. Relevantdocument(s)requiredundertheCheck‐listoftheSWSarenotenclosedc. CertificateofCourtCase(s)(i.e.,theproposalbeingnotsubjudice/under consideration of any Court), is notPage 8
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page9enclosedd. Necessary orders relating to creation/abolition/merger ofpostsarenotenclosedinsupportofchangeinno.ofpostse. Educational qualifications are not commensurate withdutiesandresponsibilitiesofpost.f. Ambiguousdomainexperienceinexperienceclause,whichcould result in difficulty of interpretation at the time ofrecruitment.14.Whatisthepurposeofprescribing‘QualifyingService’forpromotiontothenexthigherGrade?QualifyingServiceistheminimumresidencyperiodprescribedintheServiceRules/RecruitmentRulesthatanincumbenthastoserveinaGradeonaregularbasisbeforebeingeligibletobepromotedtothenexthighergrade.15.Whether“equivalence”canbeusedtoprescribeEducationalQualification?DOP&T guidelines dated 31.12.2010 on framing/amendment/relaxation of Recruitment Rules provide that the Ministries/Departments should clearly specify the educational qualificationsandavoidusageoftheterm‘orequivalent’.Ministries/Departmentsare required to clearly prescribe an exhaustive list of educationalqualificationstomatchthedutiesandresponsibilitiesofthepost.16.WhenistheUPSCassociatedwiththeDepartmentalPromotionPage 9
RecruitmentRulesBranchFrequentlyAskedQuestions(FAQs)Page10Committee(DPC)forconsideringpromotiontoagivenpost?UPSCisassociatedwiththeDPCinallcasesofpromotiontoGroup‘A’postsexceptwherepromotionisfromLevel‐10toLevel‐11.17. Is the UPSC required to be associated in the DepartmentalConfirmation Committee constituted for considering confirmationofofficers?UPSC is not required to be associated with DepartmentalConfirmationCommitteeforconsideringconfirmation.18. What is one time mode of recruitment and under whatcircumstancesitcanbeconsidered?Incaseofnewlycreatedposts,forwhichRecruitmentRulesarenotyet framed, and posts for whichRRarerepealed,andthesepostsarerequiredtobefilledonurgentbasis, concerned Ministry/Department can make a reference toUPSC for determination of one‐time method of recruitment forfillingupthepostintheabsenceofRecruitmentRules.Thismethodof recruitment is available once only and cannot be used again.Department is required to frame Recruitment Rules in themeantimeforfurtherfillingupofposts.Thismodecannotbeinvoked in cases where Recruitment Rules exist but have becomeinoperableforanyreasons.19.WhatisthedifferencebetweenrelaxationinRecruitmentRulesandonetimemodeofrecruitment?Page 10
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